11 Best Video Collaboration Tools in 2025

There are many video collaboration tools on the market, each built for different teams and use cases. Some work better for client meetings, while others are designed for webinars or asynchronous communication. So, how do you choose the best one?

In this post, we discuss the 11 best video collaboration solutions on the market in 2025. For each one, we've listed the ideal use cases, benefits, and a quick overview of key features.

And if you're building your own app, we share how APIs and SDKs can help you embed video natively.

What Are Video Collaboration Tools? 

Video collaboration tools are digital platforms that let people work together through live video, audio, and text chat. Teams can use them for meetings, reviews, brainstorming, and quick check-ins. These tools are usually cloud-based and have additional features that enhance calls, facilitate document storage, and support project management.

Top 11 Video Collaboration Tools in 2025

Almost every modern video conferencing platform comes equipped with a set of core features that make effective remote meetings possible. Since these are so widely available, we won't go into detail about them in the tool-specific sections. Here are nine you can expect as standard:

• Screen sharing: Present your entire screen or just a single app so others can follow along.

• In-meeting chat: Send quick messages, share links, or ask questions without interrupting the speaker.

• Recording: Save the meeting for future reference or to share with teammates who were unable to join.

• Participant management: Admit attendees, mute or spotlight speakers, and assign co-hosts as needed.

• Virtual backgrounds: Blur your surroundings or replace them with an image to keep the focus on you.

• Live captions: Automatically transcribe speech to improve accessibility.

• Breakout rooms: Split participants into smaller groups for focused discussions.

• Integrations: Connect your video tool with project management, file sharing, communication tools, and other software.

• Cross-platform support: Join meetings from desktops, laptops, tablets, or smartphones for easy collaboration across devices.

Beyond these, what matters most are the additional features each tool adds on top of the core conferencing functionality, which will be the focus of our reviews below.

Here are the 11 best video collaboration platforms to consider in 2025.

1. Zoom: Best for Teams of All Sizes

Much like Skype was at its height, Zoom's name is practically synonymous with web conferencing, holding the largest market share worldwide. It wasn't the first tool of its kind, but it does just about everything its competitors do at roughly the same quality, while still being user-friendly.

It's become the default choice for teams of every size because it's simple enough for first-time users yet still offers serious depth for enterprise organizers. The free option appeals to broader audiences with a 40-minute meeting limit, and its multi-tiered paid plans position it as a collaboration hub for businesses with Zoom Workplace's calendar and mail functionality, task management features, and more.

Key features:

• Robust third-party integration ecosystem, with over 2,600 options to choose from.

• Built and maintained as a video collaboration solution first and foremost, unlike many other popular tools.

• Paid options that include Zoom Clips for short highlights, translated captions for global teams, and Zoom Docs for collaborative editing.

2. Google Meet: Best Free Option

Google Meet works well if your team needs a reliable video tool without adding to the budget. Small teams, startups, and freelancers can host meetings of up to 100 participants for free, with each session lasting up to 60 minutes (vs. Zoom's 40).

Anyone with a Google account can just sign into Gmail or Google Calendar and click "Start a meeting" or schedule one. No desktop app is required, but using Chrome or the Google Meet mobile app gives you the smoothest experience.

It's also a strong contender for enterprises, with Google Workspace dominating the office productivity software market.

Key features:

• Integration with Google Docs, Sheets, and Slides to launch meetings directly from your work.

• Watermarking on shared content and video feeds to prevent unauthorized copying.

• Gemini AI-powered audio and video enhancements (like studio look, sound, and lighting), live sharing of YouTube and Spotify, and advanced background customization are available with paid Google Workspace plans.

3. Microsoft Teams: Best for Companies with Deep Microsoft Integration

Google Meet and Zoom were both built video-first. Since Microsoft already had Skype at the time, they initially positioned Teams as a "chat-based workspace" and Slack competitor, serving as a hub for Microsoft 365.

Its origins make it the strongest choice for companies that are tightly aligned with their existing Microsoft environment. It sits behind Zoom as the number two market leader in web conferencing, with Microsoft's office software in second after Google Workspace.

As part of Microsoft 365, there are a greater number of paid plan options compared to both Google and Zoom, making it more flexible for businesses to customize to their specific needs.

Key features:

• VoIP calling lets Teams users connect for free, while the Teams Phone add-on unlocks advanced PBX-style features.

• Copilot assistant provides AI-powered summaries, meeting notes, and action items, though setup requires licensing and admin configuration.

• Compliance coverage spans more than 90 global standards, including HIPAA and GDPR, under a zero-trust security model.

4. Slack Huddles: Best for Casual, On-Platform Discussions

Slack is best known as a team messaging platform, but Huddles extend it into lightweight audio and video collaboration. For businesses that already use Slack, it's ideal for quick syncs, brainstorming sessions, or solving issues without scheduling a formal call.

Huddles always begin as audio, but teams can easily switch to video or screen sharing if deeper collaboration is needed.

Key features:

• Huddles start instantly in any Slack channel or DM with a single click, no external links or separate software required.

• Shared files, links, and chat messages remain accessible in the channel thread once the Huddle ends.

• Paid Slack plans support up to 50 participants and unlimited duration, while the free plan allows two participants with a 30-minute time limit.

5. Pexip: Best for Security in Classified Environments

Pexip is a video conferencing tool built for organizations with high-stakes environments, including defense departments and justice systems. This is why the US Air Force, Ministry of Defense, and AXA use Pexip for secure collaboration.

Beyond hosting meetings, its core strength is video interoperability. It connects older hardware systems, such as Cisco or Poly, with modern platforms, like Microsoft Teams, Google Meet, or Zoom.

Key features:

• Enterprise-grade security that supports zero trust principles, end-to-end encryption, single sign-on, multifactor authentication, and post-quantum cryptography.

• Flexible deployment options that let organizations choose between SaaS or self-hosted setups, including private, air-gapped, or sovereign clouds.

• Deepfake detection that validates participant identity in real time.

• Resilient operations that ensure high availability, failover readiness, and complete control with no third-party data processing.

6. Loom: Best for Asynchronous Team Communication

Loom is an asynchronous, camera-optional screen recording tool, allowing teams to watch video messages on their own time.

Once you finish recording, the video is instantly published and ready to share with a simple link or embed --- no heavy files or downloads involved. This makes Loom especially useful for teams working across time zones, customer support agents resolving tickets, sales reps creating personalized pitches, and onboarding or training sessions that need to be reusable.

Key features:

• Free plan with up to 25 videos per person and 5-minute recording limits.

• Browser-based editing with trimming and transcript-driven changes for quick polish.

• Viewer feedback with comments and emoji reactions placed directly on the timeline.

• Mobile and desktop apps with annotation tools for emphasis and cross-platform capture.

7. RingCentral Video: Best for Unified Communications

While far from the strongest standalone video collaboration solution on the list, RingCentral Video is just one part of the wider RingCentral UCaaS suite.

RingCentral combines conferencing, phone, messaging, business SMS, faxing, and an omnichannel contact center into a single platform. This makes it especially valuable for large organizations that need both internal collaboration and external customer communication.

Key features:

• Global coverage that includes call-in and call-out options across 59 countries and conferencing numbers in more than 100 countries.

• Omnichannel AI-powered agents that serve as receptionists, customer support, IT helpdesk, and more.

• Can integrate with Microsoft Teams to combine the strengths of both platforms.

8. Zoho Meeting: Best for Zoho Users

Zoho Meeting is built for teams already working within the Zoho ecosystem. If your company relies on any other Zoho tools, this is the natural choice for video collaboration. Instead of jumping between multiple tools, you can schedule meetings, share updates, and connect with customers directly inside the apps you use daily.

Key features:

• Native integrations with Zoho's CRM, Projects, Campaigns, Connect, Mail, Flow, Marketing Automation, Bookings, Backstage, and Notebook products.

• Privacy-first approach, meaning your data stays within Zoho's first-party ecosystem and won't be used for tracking or ads.

• Has many of the same features expected from industry leaders (like Zoom) with a much lower starting price, targeting small and medium businesses.

9. Whereby Meetings: Best for Frictionless Client Meetings

Whereby Meeting makes video calls simple and immediate. Everything runs directly in your browser with no downloads, guest logins, or installations required.

Clients and collaborators can connect instantly on any device, even if they have never used the tool before. This makes it appealing for small teams or solo professionals who want to hop on meetings quickly without the hassle of apps.

Based out of Europe, it's also a solid choice for teams that require GDPR compliance.

Key features:

• The free plan is ideal for small teams with one room, up to four participants, and 30-minute meetings.

• Browser-first design, with its only limitations being on the iOS app and Safari browsers.

• Permanent meeting rooms give you a stable, reusable link, such as whereby.com/YourCompanyName.

10. Livestorm: Best for Webinars and Other Events

Livestorm is built for organizations that need to run webinars, summits, and virtual conferences at scale. It supports live and on-demand webinars, which you can restream across multiple platforms.

Like Whereby Meeting, it's browser-based, so attendees can watch without downloading an app or creating an account.

On the Livestorm platform, companies can organize events, send invitations through email and social, create pages to list events, and more. They can even automate parts or all of the webinar workflow, including registration, polling, reporting, and prerecorded video playback.

Key features:

• PowerPoint embedding in the event room with slide controls to make presentations smoother. 

• Hireable live interpretation professionals for 80+ languages via the Interprefy integration. 

• Analytics and reporting include source tracking (UTMs), participation reports, and chat and Q&A data export, so hosts can measure registrations, engagement, and follow-ups.

11. Gather: Best for Creating a Virtual Office

Gather gives remote teams a way to feel like they're in the same physical office while still working online. For distributed teams missing the day-to-day presence of colleagues, it offers a playful yet practical solution.

Instead of scheduled links or static chat rooms, you enter a shared space where your team's avatars move around, interact, and signal availability. Work becomes more social, and collaboration feels more spontaneous.

Key features:

• Proximity voice chat that lets you hear and see only the people near your avatar, creating natural conversations without formal meetings.

• Fully customizable office layouts where you can design desks, team areas, and private rooms to mirror your real workspace or invent something entirely new.

• Interactive objects like whiteboards, games, or even a gong that can be struck to celebrate wins, with sound and notifications shared across the space.

• Flexible views, including Simplified View (focuses on people instead of decor) and Mini Mode (keeps the office open while you use other apps).

Benefits of Using Video Collaboration Tools 

Whether you're using these tools internally or building them into your own product, understanding how they improve collaboration will help you decide what's right for your team.

Over 20% of Americans work from home in some capacity. Despite reduced or no in-person interaction with coworkers, 75 percent of remote workers say they still "feel connected to their colleagues." This is largely thanks to video collaboration software.

Here are the benefits the right tool can bring:

Faster Decision Making and Deliverable Creation

No amount of low-latency infrastructure can match the speed of face-to-face interaction, but remote workers may be able to reach a faster consensus on important product decisions with overall greater productivity using the right setup.

Video calling enables real-time communication, and the combination of common supporting features allows teams to work quicker on tasks like:

• Creating design files and prototypes (simultaneous editing, screen sharing, and integrations with software like Figma or Canva)

• Building product specs (Whiteboards and integration with other project tracking tools like Notion or ClickUp)

• Voting on product direction (polls, reactions, and surveys)

Better Team Coordination Across Time Zones

In 2005, roughly one-in-six people had internet access globally; as of 2023, over two-thirds of the world's population is regularly online. While there are still many with inconsistent or no access, global businesses are in a much better position now for effective team coordination across offices worldwide than they were not that long ago.

Consider an international software company with offices in the US, Brazil, the Netherlands, Egypt, Japan, and Australia.

For important, company-wide calls, they can host video calls or webinars with AI-powered transcriptions and translations in English, Japanese, Portuguese, Dutch, and Arabic. They can work together asynchronously using Loom or the persistent chat capabilities common to many of the other tools above.

Lower Costs and Carbon Footprint

From the electricity to power devices to the water used to cool some of them down, digital work has an inherent environmental impact that's hard to ignore. However, video collaboration tools enable hybrid and remote work models, which can reduce some of the impact caused by commutes, paper consumption, and more; US companies that pivoted from onsite to remote work saw their carbon footprint reduced by as much as 58%.

They also cut expenses for employers and employees alike. Employers save on office costs, reduce employee turnover, and can offer slightly lower salaries for the same level of talent. Employees save on gas, vehicle maintenance, wardrobe, childcare costs, and much more.

Stronger Knowledge Capture

Consumer-facing video calling tools may be sufficient for a quick catch-up between employees, but they're not useful for centralizing and sharing knowledge at the scale most businesses need. While the specifics differ from one tool to another, many of the solutions on our list can:

• Preserve meetings with recordings, transcriptions, and cloud storage

• Simplify retrieval with persistent, searchable transcripts and meeting notes

• Speed up onboarding and training with prerecorded sessions

Use Cases of Collaborative Video Conferencing Solutions 

Since these tools come with so many features, they have several use cases across a wide variety of industries, like:

Corporate

Businesses can hold daily standups and other important meetings across regional offices.

For instance, you can host a company-wide stakeholder meeting when developing a product with the API-first approach, collecting input with polls and surveys, drafting the contract with screen sharing and virtual whiteboards, and using breakout rooms for boosting cross-functional collaboration.

Another common use is empowering HR teams and boosting their reach across the organization. They can conduct interviews, perform onboarding and training sessions, and run performance reviews with these tools.

Edtech

From a product design and business management perspective, edtech companies can use these tools similarly to the scenarios discussed above. They can also enhance digital learning in ways not possible in real classrooms.

Consider an online high school with students across the country. Many of the solutions above integrate with Learning Management Systems (LMSes) like Moodle. Schools can use this combination to:

• Host engaging classes with virtual hand raising, whiteboards for answering questions, breakout rooms for differentiated learning, and more.

• Manage classroom behavior with participant management, like muting disruptive students.

• Upload, edit, and share documents for students and parents (like homework, projects, and report cards), as well as internal-only ones (like lesson plans, teacher textbooks, and seating charts).

Telehealth

Telehealth practices can use these tools for:

• Doctor-patient consultations and follow-ups, particularly for remote areas where access is limited.

• Therapy and mental health treatment that allow patients to connect with providers in a safe, private space.

• Remote patient monitoring for tracking recovery, reviewing test results, and adjusting treatments or prescriptions.

• Internal needs, like staff meetings, professional development, cross-clinic collaboration, and compliance meetings.

• Industry-wide webinars, digital wellness retreats, and specialized conferences.

Marketplaces and Live Commerce

Online marketplaces and live commerce businesses can reach customers in new ways with this type of software.

For example, a large clothing boutique can host a fashion webinar run by a popular influencer. There can be a Q&A segment supported by the text chat, outfit selections determined by audience polls, and a dial-in number or link to the website for viewers to order products they like.

After the webinar, the boutique can field international customer support questions with telephony features, including voice agents that can answer basic company questions and route calls.

What To Consider When Making Your Choice

You have many factors to consider to pick the right tool for your business, like:

• Non-negotiable features: While most of the tools share many of the same core features, you must check if their specific implementation is what your team needs, like integrations with your other tools or transcriptions in specific languages.

• Scalability: Determine how many participants you need to accommodate. A lean startup might have meetings numbering in the tens, whereas an industry-wide webinar host will stream to thousands.

• Security: All of the tools we selected are secure enough for most use cases, but only some, like Pexip, are fit for government and military use cases.

• Compliance: Similarly, not all of the tools will be able to meet industry- or country-specific regulations. For instance, telehealth companies in the US will need to choose HIPAA-compliant solutions only, ruling out Loom.

• Ease of Use: Pick the solution that will frustrate your team the least. Consumer- and client-facing businesses will likely want something simple, like Zoom or Google Meet, but tech companies looking for something for internal use will have more tolerance for higher learning curves in exchange for deeper customization.

Which Method Should You Pick for Embedding Video Collaboration in Your Product? 

Video collaboration software is great for many businesses, but if you're building a product that requires in-app video functionality, you have two options: build in-house or use a premade solution to integrate video collaboration features.

1. Build Video Capabilities In-House

If you choose this approach, you get complete control, but you'll face challenges like setting up the infrastructure and handling device compatibility, bandwidth variation, security, uptime, and more.

In-house development comes with hidden costs, like technical debt, that take away resources from other features, so unless your core product is video, this level of complexity will likely slow you down.

2. Use APIs and SDKs To Embed Video Features

Third-party video APIs and SDKs offer a faster, more reliable way to integrate video directly into your app. While there is a lot of variation in the market, the best vendors will offer:

• Features on par with or better than tools like Zoom

• Secure, reliable, and cost-effective infrastructure

• Low-latency performance across the regions you serve

• Compliance with relevant standards

• Responsive support and competitive SLAs

• Customizable, prebuilt UI components

• Developer-friendly documentation that simplifies integration

It's Complicated pairs therapists and clients with a focus on creating affordable but strong matches.

Serving clients across Europe with plans to expand to the US, they chose to integrate a HIPAA-compliant video API with the features of major collaborative video solutions like Google Meet or Zoom inside their platform, while getting a level of performance, reliability, and cost they couldn't receive if they developed it in-house.

Did You Find the Best Collaboration Tool for Your Team?

With so many great options, your ideal choice depends on what your organization values the most.

Think through your real use cases. Do you need something casual for daily standups? Do you need native integrations with a specific software environment? Do you need international numbers and voice agents for a call center?

If you're building your own product and want to embed collaborative video directly in-app, consider APIs and SDKs. They let you stay focused on your product while skipping the infrastructure overhead.

Use this guide to weigh your needs and test what works.